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CVAA 10/11/18: Trade Show Booth Registration

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2018 CVAA Trade Show Exhibitor Terms and Conditions 

Please read carefully and contact the VAMA Office if you have any questions, (804) 756-8262.

**YOU MUST SIGN IN TO GET THE MEMBER BOOTH RATE (if you have trouble logging in, please email**

The above listed company hereby applies for exhibit space at the Property Management Trade Show, to be held October 11, 2018, from 4:30 p.m. to 7:00 p.m.
Location: DoubleTree by Hilton Richmond-Midlothian
1021 Koger Center Boulevard Richmond VA 23235

Early Bird Member Rate 1: Book and pay between now and April 11th, 2018....................$550/booth

Early Bird Member Rate 2: Book and pay between April 12th - August 10th, 2018.............$700/booth

Regular Member Rate: Book and pay anytime after August 11th, 2018........................$850/booth
Non-Member Rate: Book and pay at contract submission date......................................$1,500/booth

Full payment is due with this contract via check or credit card to secure booth space. If paying by check, you can request an invoice by contacting our bookkeeper at or by phone at (804) 756-8262. Booth space will not be reserved until payment is received.


Booth Fee Includes:

Four Complimentary Staff Badges for each booth. Complimentary meal during exhibit hours. 2 hours of conflict free, dedicated exposition time. Emailed attendee list.  Strategically scheduled attendee prize drawings. A 7” X 44” identification sign for your booth. One six foot table covered and draped, electricity, two chairs and one wastebasket. NOTE: Additional staff (over four) will be charged $40 each to attend the trade show.

Booth Assignment:

CVAA will assign booths on a first come, first served basis from the center of the exhibit hall to the outer walls of the exhibit hall. All booths are 10 feet wide and 6 feet deep. After completing this contract, please make a copy to keep for your records. Neither the Central Virginia Apartment Association nor its representatives or employees, or the DoubleTree by Hilton - Midlothian nor its employees or representatives, will be responsible for any injury, loss, or damage that may occur to the exhibitor or to the exhibitor’s employee(s) or property from any cause whatsoever. The exhibitor, on signing this contract, expressly releases the aforementioned association, individuals and conference center from any and all claims for such loss, damage, or injury and agrees to participate in the Property Management Trade Show.


Theme & Prizes:

Theme TBD!


We are encouraging that all exhibitors giveaway a door prize (our recommended value is $50).  We will go booth to booth at the last 45 minutes of the Trade Show to announce door prize winners.  We suggest you collect business cards throughout the event and then draw the winner when we go booth to booth. 


Terms and Conditions:

1. Payment is required at time of booth reservation. Credit Cards payments are accepted. If you need an invoice to process a check, please contact Once the check is received your booth reservation will be secured and notification will be sent out.

2. No cancellation shall be acknowledged until written notice has been received by CVAA. If notice is received before June 30, 2018, all monies paid less a $75 processing fee, will be refunded.

3. No refunds will be given for written cancellations that take place after June 30, 2018 unless the booth can be resold. If the booth is resold, all monies paid less a $75 processing fee will be refunded.

4. Outstanding Balances: CVAA reserves the right to prohibit admittance to the trade show floor for any supplier company/representatives scheduled to exhibit with unpaid balances in excess of 60 days. Exhibitors who are unable to exhibit due to outstanding invoices shall not be entitled to any refund of trade show booth fees already paid.


The Virginia Apartment Management Association
An Affiliate of the National Apartment Association
2812 Emerywood Parkway, Suite 231
Richmond, VA 23294
(804) 756-VAMA

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